Kodiak Bear Paw Quilters

By Laws
approved March, 2004

SECTION 1: NAME

Kodiak Bear Paw Quilters

SECTION 2: PURPOSE

To generate appreciation and enthusiasm in the art of fine quilt making, to provide educational programs, cultural experiences, historical and current information in the art and craft of quilting, to hold meetings, seminars and quilting bees for the education and enjoyment of its members and the general public.

SECTION 3: FISCAL

The revenues of the Guild shall be derived from annual membership dues, and other means as may be approved by the membership. The fiscal year of the Guild shall begin July 1 and end June 30th of the next year.

SECTION 4: MEMBERSHIP REQUIREMENTS

Any person who subscribes to the purposes set out in the By-Laws with no recourse against this guild, or any officer or member thereof, is eligible for membership.

SECTION 5: CLASSES OF MEMBERSHIP

Fully active voting members shall be any person, who pays annual dues as determined by general membership at annual meeting, participates in and supports the projects and activities of the organization. Out-of-town members and persons under 18 may join at half the membership dues.

SECTION 6: VOTING PRIVILEGES

Each member in good standing shall vote in person, and shall be entitled to one vote in each matter submitted, and one vote for each officer to be elected. Newsletter members do not have voting privileges.

SECTION 7: MEETINGS

This guild shall have an annual meeting in the month of January at a date, time, and place to be designated by the membership. Business meetings of the membership will be held at least once a month, at a date and time as set by the membership.

SECTION 8: QUORUM

Any motion in order to be carried must be approved by the majority of the membership in good standing, present and voting, provided that there was a reasonable notice of the meeting. A minimum of 30 days written notice shall be given on a vote to be taken on any major issue.

SECTION 9: BOARD OF DIRECTORS

The officers shall be President, Vice President, Secretary, Treasurer, and Committee Chairs listed on the newsletter letterhead. This group will be designated Board of Directors. Only designated Board Members may vote at Board Meetings.

SECTION 10: ELECTIONS

The officers shall be elected by a majority vote for a term of one year. Names of candidates for officers may be submitted by the general membership or may be on a volunteer basis. Nominations and voting will occur at the Annual Meeting in January. Notice will be given in November of upcoming vacancies in the Board

SECTION 11: VACANCY IN OFFICE

The Board of Directors will appoint a member to fulfill the vacant term: such term will expire at the next Annual meeting.

SECTION 12: COMMITTEES

Committee Chairs will be volunteers approved by the membership at the Annual meeting. Committees will make recommendations to the membership, which will vote on such recommendations.

SECTION 13: RULES OF ORDER

The latest revised edition of Robert’s Rules of Order shall govern the conduct of all meetings of the membership and the Board of Directors in all cases where it is applicable.

SECTION 14: DUTIES OF OFFICERS

The President shall be Chairman of the Board; shall preside at all membership meetings and meetings of the Board of Directors; shall carry out the collective wishes of the membership; shall be the primary representative and contact person of the Guild for the public; shall be coordinator of any information needing to be released to the Guild. The Vice President shall assist the President in the performance of her duties; shall preside at the membership meetings or Board of Directors meetings in the absence, resignation, or removal from office of the President. The Secretary shall be responsible for the taking and publication of the minutes of the Meetings and Board of Directors meetings and shall be responsible for advertising meetings to the media; shall answer correspondence on behalf of the guild when deemed necessary by the Board. The Treasurer shall be responsible for all monies due the Guild and hold receipts for them; make report of the receipts and expenditures at each Meeting.

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Our mailing address is:

Kodiak Bear Paw Quilters, PO Box 1213, Kodiak, Alaska 99615

Or, you can e-mail us by clicking here